Which items must be included in the Log of Dissemination of Information?

Including a brief description of the information provided in the Log of Dissemination of Information is essential because it allows for a clear record of what specific data was shared. This is critical for accountability and transparency within law enforcement processes, enabling officials to track the nature of inquiries and understand the context in which information was disseminated. By documenting what information was provided, agencies can ensure there is clarity in communication and can effectively address any follow-up questions or concerns that may arise regarding the data shared.

The other items, while relevant to the overall context of information dissemination, do not provide as direct a utility for future reference regarding the information itself. For example, the time of inquiry and resolution establishes procedural timelines, but it does not describe what was communicated. The location of the agency involved provides logistical context, but it is not essential for tracing the specifics of the information shared. Similarly, the contact details of the requester are useful for follow-up but do not contribute to understanding the content of the exchange. Thus, the description of the information is the most vital component to ensure the log serves its purpose efficiently.